Outsourced admin and invoice management
We extract the data from your invoices and receipts into Excel or your ERP, keep track of payments and due dates, and get your month-end close ready for your accountant. AI does the repetitive work and a specialist reviews every deliverable.
- Delivery in under 24 h
- No lock-in
- Human oversight
- NDA and GDPR
Sound familiar?
- 01
Invoices and receipts pile up in your inbox, on WhatsApp and on paper.
- 02
Every month-end you lose hours getting the paperwork ready for your accountant.
- 03
You’re not sure which clients owe you money or which payments are due this week.
What we take off your plate
Invoice and receipt extraction
We read PDFs, photos and emails and enter the supplier, date, net amount, VAT and total into your Excel or ERP.
Reconciliation and due dates
We match incoming and outgoing payments against your bank and alert you to pending or overdue invoices.
Month-end close for your accountant
We deliver organised paperwork and a monthly summary ready to send.
Quotes and delivery notes
We prepare and file quotes and delivery notes using your format and numbering.
Up and running in 24–48 hours
- 01
You give us access
An email address or folder where your invoices arrive and, if you wish, read-only access to your bank or ERP.
- 02
We process every document
AI agents extract and classify the data as soon as it arrives.
- 03
Human review
A specialist checks amounts, duplicates and issues before signing anything off.
- 04
You receive the result
Your spreadsheet or ERP kept up to date and, at month-end, the package for your accountant.
What you get
- An up-to-date register of issued and received invoices
- A list of outstanding payments and due dates
- A monthly summary and organised paperwork for your accountant
- Alerts about issues: duplicates, amounts that don’t add up, missing invoices
Ideal for
- Freelancers and professionals
- Advisory firms and practices
- Clinics and centres
- Shops and service SMEs
We work remotely with businesses and professionals across Spain. Start with this service and add others whenever you need them.
Questions about admin, invoicing and bookkeeping
Excel and Google Sheets, plus the ERPs and invoicing tools most commonly used in Spain (for example, Holded or A3). If you use something else, we’ll look at it during the assessment.
No. We do the groundwork that currently takes up your time (collecting, extracting, organising and reconciling) so that your accountant or gestoría receives everything ready. Filing your taxes is still their job.
Every piece of data extracted by the AI is checked by a person before delivery. If something doesn’t add up, we flag it instead of letting it through.
We sign a non-disclosure agreement (NDA) before we start and work in closed environments that don’t train public models with your data, in compliance with the GDPR.
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We analyse your repetitive tasks and tell you exactly how much you could save each month.
We sign an NDA before accessing your data.